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People Systems Lead

Intercom

Intercom

People & HR
Chicago, IL, USA
Posted on Saturday, March 30, 2024

Intercom is an AI-first customer service platform that helps businesses deliver better, faster, more personalized support.

Intercom is bringing AI-first Customer Service to the world, dramatically improving experiences for customers, support agents, and managers alike.Modern, fast, and easy-to-use, Intercom’s complete AI-first Customer Service Platform enhances the customer experience, improves operational efficiency, and scales with our customers’ business every step of the way. Intercom is also the most innovative and fastest improving product on the market. Shipping over 200 product improvements every year, Intercom is bringing AI features to market before anyone else.

What's the opportunity? 🤔

Enterprise Systems at Intercom is the organization that enables us to operate to the standards of a high-performing, high-growth, scalable company.

Intercom is seeking an experienced, curious and motivated People Systems Lead to join our growing Enterprise Systems team. As a People Systems Lead, you will be responsible for managing and maintaining our HRIS platform, ensuring its optimal performance, and leveraging its capabilities to streamline HR processes. This role will involve collaborating with various stakeholders, providing technical support, and implementing system enhancements to meet the organization's evolving HR needs. The People Systems Lead will play a pivotal role in enhancing HR data accuracy, security, and reporting capabilities. You will report to the Director of Enterprise Systems.

What will I be doing? 🚀

HRIS Management:

  • Administer and maintain the HRIS platform (Workday), ensuring data integrity, system reliability, and smooth functionality. Serve as technical lead for Workday Core HCM, Payroll, Benefits, Compensation, Absence, Talent, Security, Reporting and Dashboards.
  • Manage user access and permissions to ensure data security and privacy compliance.
  • Demonstrates understanding with system architectures, process flows, and integrations involving various applications.
  • Partner with cross functional teams to gather requirements, design, test, and implement solutions for the business.

Process Improvement:

  • Identify opportunities to streamline HR processes using the HRIS platform, reducing manual efforts and enhancing overall efficiency.
  • Work closely with HR stakeholders to understand process pain points and recommend system-driven solutions.

System Configuration and Integration:

  • Collaborate with partner teams (People and IT teams) to configure and optimize HRIS modules, workflows, and data fields to align with business requirements.
  • Integrate the HRIS platform with other business systems, such as payroll, ATS, Okta, to create seamless data flows.

Reporting:

  • Develop and maintain custom reports, dashboards, and data visualizations to provide insightful HR metrics and analytics to stakeholders.

Compliance and Data Security:

  • Ensure HRIS compliance with relevant data protection and privacy regulations (e.g., GDPR, CCPA).
  • Monitor and audit HR data regularly to maintain data accuracy and integrity, implementing necessary corrections as needed.

Training and Support:

  • Provide training and support to HR staff and end-users on HRIS functionalities and best practices.
  • Act as a subject matter expert on HRIS-related inquiries and troubleshoot any technical issues that arise.

System Upgrades and Implementations:

  • Lead HRIS system upgrades, working with vendors and internal teams to plan and execute the upgrade process smoothly.
  • Support the implementation of new HRIS modules or features, ensuring successful adoption and utilization by stakeholders.

What skills do I need? 📖

  • Proven experience (typically 5+ years) on HR systems, with a focus on HRIS management and optimization.
  • Strong understanding of HR processes and workflows, with the ability to translate business requirements into HRIS solutions.
  • Strong proficiency with Workday and experience with related people systems (Greenhouse, Lattice, People Insights, etc).
  • Excellent analytical and problem-solving skills, with a keen eye for data accuracy and attention to detail.
  • Solid knowledge of data privacy laws and regulations, with a commitment to maintaining data security and compliance.
  • Exceptional communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
  • Project management skills, capable of handling multiple initiatives and meeting deadlines in a fast-paced environment.

Benefits 😍

We are a well-treated bunch, with awesome benefits! If there’s something important to you that’s not on this list, talk to us! :)

  • Competitive salary and meaningful equity
  • Comprehensive medical, dental, and vision coverage
  • Regular compensation reviews - great work is rewarded!
  • Open vacation policy and 10 corporate holidays
  • Paid Parental Leave Program
  • 401k plan & match
  • In-office bicycle storage
  • Fun events for Intercomrades, friends, and family!

Policies

Intercom has a hybrid working policy. We believe that working in person helps us stay connected, collaborate easier and create a great culture while still providing flexibility to work from home. We expect employees to be in the office at least two days per week.

We have a radically open and accepting culture at Intercom. We avoid spending time on divisive subjects to foster a safe and cohesive work environment for everyone. As an organization, our policy is to not advocate on behalf of the company or our employees on any social or political topics out of our internal or external communications. We respect personal opinion and expression on these topics on personal social platforms on personal time, and do not challenge or confront anyone for their views on non-work related topics. Our goal is to focus on doing incredible work to achieve our goals and unite the company through our core values.

Intercom values diversity and is committed to a policy of Equal Employment Opportunity. Intercom will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law.

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